Executive Assistant



Job Description

The Executive Assistant is responsible for managing the administrative needs of the company and providing secretarial services to the Pilmico executives.


 Secretarial Function

‚󏬆¬†¬†¬†¬†¬†¬† Schedule meetings and manages appointments of the executives and affiliates, dealers, bankers, and other important clients ensuring that the schedules are organized properly.

‚󏬆¬†¬†¬†¬†¬†¬† Perform secretarial works such as placing and screening calls for executives,¬†sending and delivering¬†messages to concerned personnel, screening incoming mails, and other related tasks ensuring that important communications are prioritized and coursed through concerned personnel

‚󏬆¬†¬†¬†¬†¬†¬† Maintain files and records ensuring easy retrieval when needed while safeguarding security and confidentiality of sensitive documents

‚󏬆¬†¬†¬†¬†¬†¬† Prepare meeting agenda and important notices ensuring that attendees to meetings are properly informed

‚󏬆¬†¬†¬†¬†¬†¬† Prepare business correspondences to concerned parties as needed

‚󏬆 ¬† ¬† ¬† Prepare annual¬†budget for executives

‚󏬆¬†¬†¬†¬†¬†¬† Coordinate with travel agent regarding the purchase of boat and plane tickets, hotel accommodation and hotel transfer¬†for PFC and PANC executives,¬†renewal of passports and facilitation of visa applications ensuring that travel requirements are accomplished and arrangements are properly coordinated

‚󏬆 ¬† ¬† ¬† Prepare¬†purchase request for executive admin¬†related requirements such as cabinets, chairs, tables, tool of trades, among others and coordinates with the buyers¬†for quotation and¬† samples ensuring that the samples meet the specified requirements

‚󏬆¬†¬†¬†¬†¬†¬† Monitor usage of company-issued cellular phones ensuring that problems are promptly reported to the telecommunication company and that cost consumption for official calls remains within budget

‚󏬆¬†¬†¬†¬†¬†¬† Make cash advances for executive needs ensuring that these are properly and timely liquidated


Graduate of 4 years course

with at least 2 years experience as an executive assistant or administration assistant

tech savvy

To apply for this job please visit jobs.smartrecruiters.com.

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